22 Days Until the ARMA Convention
Just a friendly reminder that the ARMA convention in Las Vegas kicks off in 22 more days. If you're going to be in attendance but haven't scheduled a meeting with GRM's sales representatives, it's not too late to schedule a sit-
down via our Website. We'll be there, debuting our
GRM University program, as well as handing out free gifts and enjoying the various lectures being given at the event. Hope to see you there.
GRM Education Center
I
mentioned last week that we'll be debuting our new GRM University at the ARMA Convention in Las Vegas, and in the same vein, I'd like to post today on one of the most helpful aspects of our website,
GRM's Education Center. As you'll see on the Education Center's home page, we feel that the more informed our clients are, the better we can help them to maximize our services for the least amount of money.
The information management industry changes daily. Keeping up-to-date informed and in compliance can be challenging. The GRM Education Center is your portal to articles by industry experts, destruction and information management legislation, compliance, HIPAA and more. This sight will be constantly changing to help your records management program be more effective. If you're an existing GRM client, I strongly advise you to follow the link near the top of this post and have a look around.
Document Management Reduces Costs, Boosts Productivity
In an article today from
Industry Week, the author discusses the many merits of utilizing electronic document management. In addition to helping your office to go paperless, reducing the cost of buying paper, renting the space to store it, and hiring the hands who will locate files you need - electronic document management also streamlines the filing and retrieval process -boosting productivity dramatically. A quote from the article:
"Manufacturers all across the country are putting automated electronic document management systems in place to run operations more efficiently. Replacing physical documents with electronic document work flows boost productivity, because electronic document management offers companies much more control and flexibility compared to paper. When documents of all kinds, shapes and sizes, from architectural layouts to the monthly bills are easily viewed, accessed and stored in an electronic document repository (in their original formats), efficiencies soar."
This piece raises many good points about the benefits of electronic document management. GRM has many affordable, easy to use programs that can help your office to go paperless immediately. For more information, please feel free to visit
our website.
GRM to Premiere GRM University at ARMA Convention
I'm happy to announce that we'll be unveiling our new interactive online program,
GRM University at this years ARMA Convention. The convention, which takes place in Las Vegas this year, runs from October 20th through the 22nd. We'll be setting up shop in booth number 536, where you can schedule a one-on-one meeting with a sales representative, or just stop by to see the new program.
GRM University is designed to provide GRM customers easily accessible, online instruction for use of eAccess, the company’s web-based inventory control and ordering application. eAccess allows its users to perform all the functions they need to effectively and efficiently manage their off-site records. GRM eAccess provides features you won’t find anywhere else and GRM University lets you get started quickly and easily with easy-to-follow, visual and audio step-by-step instructions.
For full details on setting up a meeting at ARMA, please feel free to visit our
website.
One Click Capture
At GRM we provide our clients the use of a custom digital access system called the GRM OneClick Capture. OneClick provides provides the tools and techniques necessary to enter the digital world quickly, efficiently, and with minimal up-front investment.
OneClick is easy to utilize without ever leaving your desktop. Within minutes of scanning you will have your documents filed, organized, and safely secured. With just one click a new contract, hr file, or proof of delivery document can be immediately entered into our secure online records center.
The GRM OneClick Capture solution is easy to learn and with the speed of today’s scanners you could be cleaning up your desk at 50 pages per minute. Once online, your documents are backed up, searchable and ready to share, email, print or update at a moment's notice.
eDiscovery Crucial to Legal Firms
Archiving your digital transactions is a quintessential part of legal document management today. In a recent article in
The Lawyers Weekly, the author mentions that one of the most efficient ways for law firms to accomplish this task is through sophisticated computer technology - and more specifically -
eDiscovery.
GRM offers our legal clients
eDiscovery and a number of other extremely efficient document management solutions. For complete details on the comprehensive package we can set up for your firm, visit the
Legal Solutions section of our website today.
Video and Film Storage
One of
GRM's document management solutions that I haven't spoken about for awhile on the blog is our comprehensive film and video storage services. If you are a film studio, broadcast or cable network, video distributor, production company or post-production house, proper protection of your elements is vital to your business. At
GRM, we offer an extensive portfolio of integrated media vault storage services. From high security vaults to 24/7 film and video storage and retrieval services, we are dedicated to protecting and preserving the lifeblood of your business.
To learn more about our film and video vaulting and storage systems, please visit our
website for full details.
Medical Document Management Solutions
GRM caters to a wide array of industries, but many of our most complicated, and important, tasks deal with the medical industry.Medical institutions not only have specific needs, but life-threatening consequences. One patient’s telemetry record that is unavailable can have critical results. GRM has a strong understanding of the life or death consequences of handling document management for medical facilities - and we fill 100% up to the task.
We understand the complicated compliance regulations of HIPAA. We’ll help you have a comfort level with outstanding service levels and complete control over all of the compliance issues associated with your medical records. If you own or manage a medical practice in the NY Tri-State, have a look at GRM's Website to learn more about the comprehensive list of services we can offer your institution.
Document Management Is Crucial to Going Green
A recent article out of the UK discusses how a solid document management program is at the heart of any company's goal of
Going Green. GRM has already virtualized our server infrastructure, making us one of the most enviro-friendly document management facilities on the East Coast, and after reading this article, you may learn more about what we can do to help your business cut back on it's carbon footprint. A brief excerpt from the article:
"Document management systems are therefore the key to achieving carbon neutrality by 2012. These systems replace the printing-out, postage and manual filing of documents with electronic processes for document creation, delivery, authorisation, management and storage. By moving to electronic document management systems, organisations reduce paper-use and significantly cut CO2 emissions by eliminating toner cartridges whilst also reducing the need to print, photocopy and transport documents."
If you're interested in reading the piece in it's entirety - I've linked at the top of this post. If you'd like to learn more about GRM's enviro-friendly document management solutions, please have a look at our
Website.
The Ups and Downs of the Paperless Office
There's an interesting article up on legal website -
law.com - that discusses the many perks and perils of making the transition to a paperless office. GRM works with many legal firms across the country and we certainly have a lot of experience with the effort (and subsequent benefits) that goes into assisting legal offices into a greener, paperless office.
I think the article does a good job of summing up a complicated process into a single concise piece of writing. Topics like state and federal requirements, as well as other subjects like e-Filing are all covered masterfully. If you are partner at a legal firm and are considering going paperless, you should have a look at the many solutions GRM offers for Legal Firms on our
website.
Meet with us at the ARMA Convention
Last week I mentioned briefly that GRM would be attending this year's ARMA convention in Las Vegas, Nevada. We'll be available for meetings and situated comfortably at Booth 536. While we're there, we'll be debuting our GRM University eAccess Course. If you're interested in learning more about the course, getting some information on GRM's many document management services or would like to schedule a sit down meeting with a GRM representative, you can find all the information you will need on our
website.
Document Management Improves Work Efficiency
According to a News Article posted on British website
One Stop Click from
Baseline Magazine, electronic document management is one of the number one ways to improve work efficiency in the office. Putting into place a digital archival and delivery service is a great way for businesses large and small to streamline their information flow and to expediate the efficiency in which documents are retrieved and available to workers.
GRM offers a host of digital document management solutions designed to fit the needs of all businesses. No matter what financial position your company is in, we tailor our document management solutions to fit your needs, cut back on extraneous costs and provide you with only the services that will help your company to flourish. Follow the link at the start of the paragraph for more information on working with GRM's document management staff.
Document Management Solutions for Government
We've discussed at length on this blog the many reasons that investment in document management services is so crucial to any business. What I'd like to focus on today, is how
GRM and a solid document management plan can be beneficial to Government agencies and offices.
Government archives and archiving needs are often complex. With budgets to meet and requests coming from various locations and requestors, maintaining control is often a challenge.
To add to the complexity are the various government regulations and ever increasing volume of information. Many government agencies require a trained archivist to handle their more sensitive information. At
GRM we can take on as much or as little of the information management process as necessary. We help streamline efficiency, establish best practices, or simply store and manage information in one of our secure facilities. We understand that your job is to serve the people; our job is to serve you.
Hard Drive Destruction
There's an interesting (and somewhat disconcerting) article on tech website
Search CIO today that discusses the amount of "E-Waste" that's been accumulating since the advent of computer technology. The article is packed to the brim with mind-boggling
statistics which include:
- 235 million Electronic Units have accumulated in storage over the past 20 years
- Approx. 40 million computers became obsolete in 2007
- The majority of computers that are "recycled" are actually outsourced to other nations
All of these numbers whole-
heartedly support the need for businesses to find greener, more
successful ways to dispose of their office electronics.
GRM currently provides a definitive hard drive destruction process that will both get rid of your Drives and ensure that the sensitive data within will never fall into the wrong hands. Follow the link above to learn more about the practice on our website.
Internet Fax and the Paperless Office
The topic of the year in the document management industry has been "the paperless office." Document management centers around the world have sought after new and improved methods of digital storage and delivery, with the ultimate goal of eliminating traditional office paperwork all together. Today I ran across an article that discusses
Internet fax as the next big thing in a green office space. Much like digital delivery services,
eVaulting and a slew of other
services offered by GRM -
Internet faxing is a great way to significantly reduce the amount of paper floating around your office space.
Monitoring and Archiving Email
This morning I finished reading an article at
Computer Weekly that discusses the dire importance of properly monitoring and archiving your company's email exchanges. In truly dramatic fashion, the author of the article states that corporate email is not only a huge problem in the business world, it's also a "legal ticking time bomb."
That being said, there's almost no better way to protect your business than by keeping tabs on your corporate communications and protecting them from getting outside of your personal network.
GRM's ProMail Exhcange is powered by
eVault and provides our document management customers with a cost effective service to monitor and archive email within Microsoft Exchange environments. As a completely Web-based managed service solution,
GRM ProMail Exchange captures, monitors, and archives all email for organizations mandated to adhere to regulatory requirements. If you're currently a
GRM client, or considering becoming one soon -
ProMail is a service you simply should not be without.
GRM's Many Storage Containers
Today is a bit slow on document management related news, so I thought I'd point you in the direction of one of the more matter-of-fact sections of our website. We've discussed the multi-faceted world that now makes up the document management industry, but the entire business is built on the simple idea of providing businesses a safe and reliable place to store their paper documents and files. And where files are stored, they need to be stored inside of something. At
GRM, we utilize a host of different
cardboard boxes, plastic containers, and tubes to guarantee that all of your "old fashioned" paper documents stay 100% safe, 100% of the time. You can have a look at the
Storage Containers page on our website to see the many selections we have to offer.
Using GRM for Certified Document Destruction
Lock It, Seal It, Secure It
New legislation and regulations are placing increasing demands on the swift and thorough shredding of critical information. Disposing of sensitive documents in traditional waste receptacles or open recycling baskets can put your company at risk. One single piece of information in the wrong hands can cost your company millions. At
GRM, we offer secure and certified document shredding and destruction services like carton shredding and bin rotation programs, the most effective and confidential methods for destroying important information.
Carton Shredding
GRM offers you the flexibility of shredding documents currently housed in your office or at an off-site storage facility. Either way, all you have to do is identify cartons designated for destruction with
GRM’s unique “
GRM Shred Me” label.
GRM will then dispatch its fleet and personnel to retrieve the cartons. Document shredding will be performed within 24-48 hours of retrieval, and a Certificate of Destruction is issued upon completion.
Bin Rotation
Why use open wastebaskets or recycling bins when
GRM can provide security containers for the safeguarding of critical information? You have two styles from which to choose: a 200-pound capacity, heavy gauge plastic mobile toter or a 100-pound capacity, stationary executive console. Both are locked and tracked by advanced bar code technology. Customized rotation schedules are available and all rotations are performed by
GRM personnel and vehicles. Document shredding or destruction is performed within 24-48 hours of retrieval, and a Certificate of Destruction is issued upon completion.
Disaster Recovery
In a
post last week, I broke down why it's so important for every business to have a disaster recovery plan in place. That being said, recent events here in the US have once again called to attention how crucial the matter is. Hurricane Gustav blew through Southern Louisiana on Labor Day, and thankfully the damage wasn't as extensive as that of Hurricane Katrina.
Even still, as citizens and business owners of New Orleans and other cities and villages in the state return home and to work - a large majority will remain without power for at least the next few days. Some businesses are structured to handle being closed for a week at a time . . . but the vast majority of them are not. A disaster recovery plan from someone like
GRM is the perfect solution to a problem like this. Any business covered that utilizes a system like eVault would have access to all their crucial documents from a remote location. A hurricane is certainly a rare occasion, but a power outage on a small scale can occur at any place or time. Is your business ready?
GRM to Attend ARMA Convention
Hope all the readers of the GRM Document Storage Blog had a great Labor Day weekend. GRM was fully functioning yesterday, though not blogging. One of the many positive aspects of employing
GRM to handle your businesses document management program is that we're available to you even on days when no one else is expected to be in the office.
To ease everyone back into the 9-5 flow, I decided to keep things simple today. I just wanted to provide clients and all others who may be interested that GRM will be attending the National ARMA Convention in Las Vegas next month. The convention takes place from October 20th through the 23rd, and we hope to provide helpful information and answering any questions that attendees may have about the many services we provide. We'll be manning booth number 536 - if you're in the Las Vegas area, be sure to drop by.
