GRM AutoBack Server for Small Business
GRM's AutoBack server takes all of the leg work out of your digital data archiving. For a cost-effective monthly fee, we provide automatically started, hands free data back up for all of your businesses data. Powered by
eVault, the countries largest electronic vaulting
provider, our
AutoBack server is the perfect solution for small businesses in need of protecting their critical information without breaking the bank.
Why Choose GRM
GRM was established in New York City in 1987. At the time, Document Storage was being offered almost exclusively by large, overbooked companies that had no resources to provide necessary attention to their customers.
We wanted to provide Information Management that could be custom-tailored to serve clients of any size. Word of our highly-personalized and hands-on practices spread quickly. Soon prominent law firms, accounting firms, financial institutions, entertainment companies, insurance companies, and non-profit organizations signed on as clients.
By 1990, after only three years in business, our client roster had grown steadily.
GRM now offers a complete menu of information management services including document storage, imaging, shredding services, and tape storage.
GRM clients choose from a variety of customized, corrugated storage containers and durable, customized transfer cases to protect and preserve their important documents and business data.
On Disaster Recovery Plans
I've mentioned disaster recovery plans on the Document Storage Blog a handful of times, but today I'd like to examine the issue in a little more depth. In the past, I've used examples like 9-11 or the flooding in New Orleans to highlight what sort of disasters can potentially effect your day to day business dealings. What you may not have considered, is that a "disaster" doesn't have to be such a large scale, high profile event to cause your company problems.
For instance, we recently created a disaster recovery plan for a Manhattan law firm who recently lost everything on their server. How did the damage occur? Their water cooler was being stored in the same room as the server and a worker from the water-supplier accidentally spilled some when re-filling the cooler.
Another recent client had their server stored in a room next to the lunch room. The microwave over-heated and caught on fire, and the temperature rise next door destroyed data on their server.
Both of these instances can be considered disasters, even though they only affected a single company. That being said, can your business afford to not have a disaster recovery plan.
GRM offers plans that are more affordable than ever - providing a number of optional services that can ensure your crucial data stays protected without breaking your bank. For more information on our disaster recovery plans and all the other services provided by
GRM, be sure to have a look at our
website.
House Passes Electronic Records Bill
The
ARMA International website has a brief mention and link regarding the US House of Representatives recently passing new legislation which will expand the National Archives and Records Administrations powers. Under this legislation, it becomes increasingly more important for businesses to utilize document
management services to guarantee all of their electronic data is stored, filed and protected efficiently and up to Federal Standards. To learn more about the legislation you can read the article on
ARMA's website (see link above) or go directly to the
FCW website.
GRM Fact Sheet
One of my goals with the
GRM Document Storage Blog is to highlight all of the services document management centers provide that you may not already know about. There's literally dozens of reasons for businesses large and small to invest in an off-site document management program, and you can find a fairly comprehensive list of all of them at
GRM's website. Our
Fact Sheet page provides potential customers with a no-frills run down of all the services we offer. If you own or manage a company in the NY
Tri-State, be sure to check out what we can do for your business.
UK Urges Document Management as way to Go Green
I just finished reading a great article in
Real FD, a British magazine geared towards financial decision makers in the UK. The article discusses at length Government and private companies desire to shift to greener operations, and how document management services is the ideal solution to many of the issues they face. The article highlights particularly well the usefulness of a document
management program as a solution for cutting back on the need for printed documents in the modern office. I found this quote to be extremely poignant to what
GRM can offer businesses here in the United States:
"Document management systems are therefore the key to achieving carbon neutrality by 2012. These systems replace the printing-out, postage and manual filing of documents with electronic processes for document creation, delivery, authorisation, management and storage. By moving to electronic document management systems, organisations reduce paper-use and significantly cut CO2 emissions by eliminating toner cartridges whilst also reducing the need to print, photocopy and transport documents."
To read the rest of the article, follow the link I've created at the top of this post.
Risks Larger Than Ever for Unprotected Companies
A report by English based research firm Butler Group pointed out the many risks of a modern company without a data protection and disaster recovery plan in place. The study points out some very significant points, including that not employing a document management center to protect critical data leaves businesses open to both a total information meltdown in the case of a natural disaster and also increases risk of lawsuit due to lost or poorly
handled document management practices in house. If you own or operate a business that currently goes without data protection and a disaster recovery plan, have a look at the options
GRM has to offer. You may regret not doing so down the line.
Document Managment for Law Firms
Many of
GRM's largest clients are New York
Tri-state based legal firms. By the nature of their work, smaller private practice lawyers and larger, multi-partner legal firms create massive amounts of paperwork. If you own and operate a law firm in the city or near by, investing in safe and secure off site document management services is the smartest investment you can make.
GRM is proud to be linked to
LegalKEY. Through
GRM DIRECT users of
LegalKEY version 4.0 or higher, have the ability to gain instant access to all of your off-site documents. They can place requests for boxes or files, search by matter number and select items for delivery. They also have the ability to place requests for Pick-Ups. This powerful new integration eliminates the need to fax or phone orders to
GRM.
GRM Direct allows you to make your request all in a single click and within one application.
GRM Testimonial - Administrative Manager
News in the document managmenet world is a little slow today, so I'd like to share with you another testimonial GRM received in our inbox recently. This one comes from an administrative manager of a large company based out of the New York Tri-State.
"I would like to thank GRM Information Management Services for helping us organize and consolidate our off-site storage into your very fine company. My sincere appreciation to everyone at GRM who worked with me and helped solve the problems that made this project a complete success. I look forward to working with GRM in the future and would recommend your company to anyone."
GRM's Digital Technologies Aide Companies Document Management
GRM's scanning technologies and digital database offer our clients unparalleled control of their documents while in storage. From the very beginning,
GRM has utilized digital
barcode technology for all of the paper documents that pass through our door. Each
GRM storage container and storage location in our warehouse has an
individual, specific
barcode number. When paired, these unique numbers allow us to track and monitor every document in storage at any moment in the day. Our online document imaging services are
synced to work hand in hand with our web-based
eAccess inventory
control and order request programs to give you total access to your information from anywhere in the world.
GRM Announces New General Manager of NY/NJ
Today I'd like to announce the third major promotion at GRM in the past few weeks. Tony Acerra, a long-time senior member of GRM's New York, New Jersey management team has been promoted to General Manager of the region. Tony offers 16 years of managerial and industry experience. His addition and efforts in the NY/NJ office have been exemplary and GRM is proud to provide Tony with a more leadership driven position.
For more information on Tony and the rest of the GRM crew, feel free to visit our website's
About Us section.
GRM Announces New Vice President of Sales for NY/NJ
Continuing on the same note as yesterday's post, we're very proud at
GRM to announce the promotion of another of our long-term employees, George
Ruthauser. George has been with the company for almost 18 years, and his promotion last week to the new Vice President of Sales for the New York/New Jersey region couldn't be more deserved.
George has moved from former position of Vice President of Client Relations & Business Development to Vice President of Sales for the NY/NJ region, and we're looking forward to the contributions he will surely make to the department. He will remain an active member of
ARMA and maintain a working relationship with all of his existing clientele.
GRM Announces New Executive Vice President
GRM announced last week that long-term team member Jerry
Glatt has been promoted to the position of Executive Vice President. Jerry has been with the company for more than 20 years, and we couldn't be more excited for his move to corporate. He will be directing all of
GRM’s Contract Administration as well as taking on a more prominent role with
GRM’s Sales efforts on a National basis. He will be working closely with all
GRM locations across the United States to help their business grow and fortify client relations.
GRM ProMail
Automated email monitoring and archiving service for Exchange Environments,
GRM ProMail Exchange powered by
GRM EVault provides a cost effective service to monitor and archive email within Microsoft Exchange environments. As a completely Web-based managed service solution,
GRM ProMail Exchange captures, monitors, and archives all email for organizations mandated to adhere to regulatory requirements.
For more information about
GRM EVault and other
GRM services please contact your local
GRM sales consultant or visit our
website.
Finding the Right Promotion
I mentioned this way back at the start of the
GRM Document Storage blog, but I think it's about time for a refresher post. Choosing a document management center in a large city like New York or Chicago can be daunting. There are so many companies that offer "quality" document management programs that it's hard to figure out which ones you can trust and which of them are simply out to make a buck off your business.
That being said, competition leads to better rates or options for the customer, and the document
management industry definitely lives under that rule. Many document storage centers offer great promotions as incentive to choose their facilities over competitors.
GRM is no exception to this, and we are constantly providing potential clients with new reasons to start a program with us. If you're considering investing in a document
management program for your company, be sure to check our
website for the latest promotions.
More GRM Testimonials
Continuing in the vein of yesterday, I'd like to share another glowing review of
GRM from my inbox. This one comes from the Supervisor of a large, financial services client.
"Upon the anniversary with
GRM, we wish to acknowledge the outstanding efforts of your entire staff. Key members of your team were outstanding in their willingness to enable us to become proficient with all functions of your web-site. Furthermore, every member of your staff we have dealt with has exemplified the utmost professionalism and dedication to our every need. We highly anticipate continuing this level of relationship with
GRM."
GRM Testimonials
From time to time here at the Document Storage Blog, I like to provide readers with some feedback we've gotten from valued customers. I recently received an email from a records manager of a large Manhattan-based law firm. The firm recently made the switch to
GRM from another document management center in the area, and they've been more than happy with the
decision so far.
"In my experience, having dealt with numerous off-site record retention facilities, I find
GRM to be a professional, committed and well-organized company.
GRM maintains an accurate, efficient system that is vital in the legal community. I found the staff to be courteous, friendly and extremely helpful. After visiting
GRM, our decision to leave our previous facility was an easy one."
How Are My Documents Protected While at GRM?
GRM's data vaults are built to meet the strict fire resistant construction standards of the American National Standards Institute and the National Fire Protection Association. The environment, which is designed to preserve and protect data, video and audio tapes and film, is equipped with an independent
HVAC system and computer-monitored to maintain consistent room humidity and temperature control. Biometric fingerprint access, motion intrusion alarm, CCTV and an FM-200 fire suppression system offer state-of-the-art security and protection.
