What Technology Does GRM Use?
Since our inception, GRM has employed 100% use of barcode technology. Each storage container and shelf location is assigned a discrete barcode number, assuring 100% accurate tracking and monitoring. Online document imaging services, including complete database capabilities afforded by our web-based eAccess inventory control and order request application, are user friendly and give access to a multitude of useful standard and customized activity reports.
All records center personnel are equipped with laser scanners. Similarly, each GRM driver is outfitted with a laser scanner and portable printer to output scanner-validated receipts. Plus, he carries a wireless radio to maintain contact with the Dispatching Group. All deliveries and pickups are monitored in real time via Digital Dispatch, GRM's proprietary, real-time fleet management and performance software. Overseeing all of GRM's scanning and document management technology is full-time, in-house IT Group including Application Developers, Systems Engineers and Telecommunications Specialists.
Why Use Document Storage, Anyway?
In a business world dominated by concepts like the paperless office, spending extra company funds to provide off-site document management may seem excessive. However, day to day life in the average American office still produces more than enough paperwork and hard copies to make document management a viable option.
Below are a few recent statistics about the average American office which speak volumes about how important safe and secure document storage is.
1. The average American executive wastes approximately six weeks a year searching for misplaced paperwork and files.
2. 80 % of filed papers are never referenced again, and 50% are duplicates of expired information.
3. Despite the common belief that the office is close to going 100 % paperless, 80% - 90% of all information in the average American office is still maintained on paper.
4. Introducing email into an office actually increases paper printing by up to 40 %.
5. Consistently over the past 20 years, paperwork management ranks as the number one time-waster in corporate office surveys.
What is Online Document Storage?
One of the recent trends in document management is online document storage. These services and programs offer some of the benefits of traditional document storage centers, minus several that are crucial to most businesses. Although employing an online storage service or particular software that organizes and backlogs your files can be helpful, these programs still do not eliminate the problem of the massive amounts of hard copies most businesses still produce on a day to day basis.
One may consider using an online document storage program in conjunction with a more traditional storage center, but using a storage facility that offers scanning services and digital delivery effectively cuts out the need for both.
What Type of Container do You Need?
GRM document management services provide a number of different storage containers. We offer our clients a wide variety of quality customized corrugated and durable business records storage boxes and containers for the protection and preservation of documents and tapes.
All
GRM Business Records Storage boxes are made from top-grade corrugated so they are durable and will last for years.
GRM offers a variety of durable, customized transfer cases to protect fragile data tapes. Cases are available in various capacities with slots to cradle and protect each cartridge and offer temperature insulation.
Door-to-Door Delivery
All new corrugated boxes and transfer cases are delivered free of charge to
GRM customers.For more information about these Business Records Storage Containers, other supplies and
GRM information management services, please contact your local
GRM sales consultant
GRM on Moishe's New Website
Our sister company, Moishe's, just launched an extensive,
brand new website. Their document storage section is filled to the brim with helpful information, FAQ and Testimonials for
GRM. In addition to all of the information about us, Moishe's new website also offers a ton of packing guides, moving tips and information on how to get the most out of your money when seeking out all facets of the moving and storage industry.
While you're there, be sure to check out some of the more fun features on the site like the Moishe's podcasts and their new YouTube Series -
Super Packer. Very, very funny stuff.
Providing Los Angeles with Superior Certified Destruction
Increasingly tight standards and regulations make swift and efficient document shredding more important than ever before. For years
GRM has tailored our shredding and destruction services to fit the specific needs of each of our LA document storage customers.
We understand that destroying your company’s sensitive documents should never be left to chance. We live in a world where the loss of a single sensitive document can cause colossal financial loss. Our certified shredding program guarantees that your client’s sensitive information remains safe and confidential.
From law firms and medical facilities to accountants and small businesses; industry leaders of every field trust
GRM with their Los Angeles document storage. If your company handles even the smallest amount of sensitive documents, don’t be satisfied with tempting fate. Give
GRM a call today and let us handle all of your Los Angeles document storage and destruction needs.
Providing Data Protection for Philadelphia
In the unfortunate event that your company offices are struck by disaster, any and all of your files are lost, including any external hard drive back-ups stored on site. Backing up your important data is only the first step to protecting your company’s crucial information. Preparing for a disaster or email outage should be a top priority for any business in today’s world, and
GRM Information Services offers a solution.
GRM Philadelphia provides our clients with safe and efficient data protection services. From our high security vaults to around a comprehensive 24 hour disaster recovery support program,
GRM provides data protection services your company can’t afford to pass up.
Technology
All of our individual tape media, server cartridges and transfer case vaults are tracked and organized using cutting edge
bar code technology and advanced laser scanners. The
GRM Philadelphia delivery team utilizes laser scanners and portable printers, which allow them to provide clients with scanner-validated pick-up and delivery receipts. Digital Dispatch, the
GRM proprietary fleet management and performance software, monitors all deliveries to ensure on-time deliveries, every time.
Miami Document Storage
GRM Information Services Miami branch is experienced at handling all of your company's Document Storage needs. Our digital storage and retrieval system is custom designed to ensure that all of our Miami document storage customer’s files are ready and available at a moment’s notice.
We know that the Miami business world can be brutal, and we’ve designed our document storage program to help your offices run as smoothly as possible. Our programs range from securely storing hard copies of your files and documents to cutting edge digital archival and scanning services.
Making your Miami document storage as efficient and affordable is possible is our top priority. We understand that this means working with each of our Miami document storage customers to meet their specific needs and avoid extraneous costs. Give the GRM Miami document storage center a call today and let us begin moving your company into the future.
Disaster Recovery Planning
I just came across a very in-depth article on why a disaster recovery plan is so important for modern businesses. The article, posted on
eWeek.com, goes into detail about the growing need for companies of all sizes to prepare a disaster recovery plan. Sighting instances as wide-spread as Hurricane Katrina, 9-11 and the massive Tsunami in Thailand as recent examples of cities (and businesses) being hit by massive natural disasters.
After reading this article, I'm sure you'll begin to see more clearly than ever why choosing
GRM to tailor a document management & disaster recovery plan for your business is more important than ever. I've linked to the entire article above, but have a look at this brief excerpt first.
"
Data storage planning for a disaster of any sort used to be a relatively simple process: The IT staff would back up all important current business data onto extra disk drive servers every night or weekend; transfer older information onto archive tape once a week or month; then watch Iron Mountain or a similar service come take the cartridges away and store them in a cool, dark place where the data would likely never be seen again."
Hilarious YouTube Video
Two days ago our sister company, Moishe's, very
first YouTube video went online. The video is the first installment to a comedic series featuring one of our Moishe's Movers. In the first twenty four hours the videos been seen almost 1,000 times and they've been swamped with comments. I'd like to give you the chance to be one of the first in line to see what everyone is already raving about!In the video, a Moishe’s mover gives a hilarious demonstration of how talented Moishe's packing crew is. Just follow the link to check it out. I encourage all of you rate it, comment on it and even to pass it along to friends. Enjoy!
GRM's Escrow Process
A
GRM Technology Escrow Specialist tailors an off-site information management agreement to meet your needs. Then a Contract Administrator verifies the agreement term and viability. All deposit materials will be inspected to ensure a match to the deposit material description form prior to securing them in the media vault. Deposits are safeguarded in a secure, environmentally controlled, fire resistant vault. Periodic written and/or email notices will be provided to all parties as specified within the escrow agreement.
For more information about Technology Escrow download our
Technology Escrow Brief or contact Joe Espinoza directly at 562.373.9024.
Document Storage vs. Self Storage
Protecting your company’s critical documents and files is of the utmost importance. Traditional self storage facilities are great for office furniture, but the majority of these facilities are not appropriately equipped to handle document storage. GRM tailor’s each of our clients’ document management programs to fit their businesses specific needs, and we offer a level of security and control that go above and beyond any self storage facility.
GRM’s Document storage and management programs differ from traditional self storage because our entire system is designed to handle the complex nature of storing paper and electronic documents. Unlike office furniture or household items typically placed in storage – paper documents are highly volatile. Your important files require very specific environmental features to ensure they stay in pristine condition, and our facilities are specifically designed to meet all of these needs.
In addition to our traditional document storage, we also offer certified document destruction, data protection and cutting-edge scanning and digital delivery services. Our customized digital archival and retrieval system goes above and beyond anything offered by self storage facilities. Every document entrusted in our care is scanned, bar-coded and digitally filed – a process that allows you to access your important documents via our secure website day or night, anywhere in the world.
GRM Provides Quality Electronic Vaulting Services
Servers can fail, disks may crash, data can become corrupted, people make errors, and there are always viruses out there. For businesses today, these risks make the need to recover electronic documents inevitable. At GRM, we offer highly reliable, off-site data protection and digital document archiving services that assure fast and accurate restoration following data loss or destruction.
Off-site Data Protection Technology
GRM eVault is a completely secure, fully automated backup and recovery solution for your electronic data. Utilizing industry-leading digital document archiving software, GRM eVault recognizes and captures changes to files (at the block level), encrypts the data for enhanced security and compresses it to minimize transmission time. The encrypted data is then sent over the Internet or private telecommunication lines to highly secure off site Mass Storage Vaults.
Ease of Use
At GRM, we are passionate about service that makes your electronic and digital documents more secure. Our GRM eVault model allows you to easily manage backup retentions with a customizable frequency calendar so you can focus on other activities and leave the data protection to us. Restores are likewise hassle-free. Through a few mouse-clicks, you will select what data you want restored through a step-by-step wizard and familiar looking index of directories, folders and files. It’s critical data protection made simple.
Security
In the course of eVaulting, only changed blocks are compressed, encrypted and pushed outbound to a secure storage vault. The data vault is designed to only receive data by a predefined authentication process making it a proprietary connection between source and vault. Data stays encrypted at all times and is deciphered solely by your encryption key. On the data vault side, redundant EMC storage arrays are monitored around the clock with early-warning notification procedures should hardware exceed fault tolerances.
Video and Film Storage
If you are a film studio, broadcast or cable network, video distributor, production company or post-production house, proper protection of your elements is vital to your business. At
GRM, we offer an extensive portfolio of integrated media vault storage services. From high security vaults to 24/7 film and video storage and retrieval services, we are dedicated to protecting and preserving the lifeblood of your business.
Climate-controlled Vaults
GRM's media vaults are built to meet the strict fire resistant construction standards of the American National Standards Institute and the National Fire Protection Association. The environment, which is designed to preserve and secure video and film, is equipped with an independent
HVAC system and computer-monitored to maintain a temperature range between 65¨ and 68¨ and relative humidity between 35% and 45%. Key pad entry, motion detectors, CCTV and an interlocking sprinkler and
pre-action smoke detection system offer state-of-the-art security and protection. And the vaults are strategically located to provide rapid turnaround to broadcast and production centers.
Technology
All video and film storage units -- individual tapes, reels and storage cartons -- are monitored by advanced
bar code tracking technology. Vault librarians utilize the most advanced laser scanners. All
GRM drivers, equipped with laser scanners and portable printers, provide clients with scanner-validated delivery and pickup receipts. Digital Dispatch,
GRM's proprietary fleet management and performance software, monitors all retrieval activity. And a full-time IT staff is always available to lend technical support.
GRM Offers International Solutions
Did you know that
GRM offers document storage in cities all over the world? Our company headquarters may be located in the New York
tri-state, but we currently have branches located in Chicago, Los Angeles, San Francisco, Washington DC and multiple locations in China. If you're business handles clients based in the booming Far East Market,
GRM has offices convenient to all of your document management needs.
Our China office offers a number of valuable services including Secure Records Storage, Data Protection, Electronic Document Management, Technology Escrow, Certified Shredding and Document Destruction Services.
GRM prides itself on its ability to bring together all the pieces of your Records Management Program.
GRM is a premier Information Management Company operating in cities throughout the United States and Asia. For more information about any of our data protection services, please feel free to contact your local
GRM general manager or sales consultant.
How Familiar are you with Document Destruction Regulations?
Fox Business's website posted an article today on the general lack of understanding amongst large businesses of federal and state level regulations regarding document destruction. According to a recent poll, 75 % of the executives questioned claimed they had a working knowledge of federal
regulations, but only 30 % of them had a clue what
FACTA was. Here's a brief excerpt from the article:
"Some companies will soon have to contend with a new set of
FACTA mandates from the FTC. Effective Nov. 1, 2008, financial institutions and creditors must have a formal program for preventing identity theft. Commonly known as the Red Flag Regulations, these new guidelines require companies to identify and account for "red flags," defined by the FTC as "patterns, practices and specific forms of activity that indicate a possible risk of ID theft.""
GRM Offers an Unbeatable Staff
In an effort to provide service excellence,
GRM surveyed a focus group of its document storage customers and asked, ‘What are we doing well and what could we improve upon?’ Unanimously the focus group responded that we excel at customer service, regardless of the document management task at hand. This sentiment parallels
GRM’s mission statement of being a service and solution driven company. We pride ourselves on tailoring every client’s document storage program to fit their company’s specific needs.
As you review our service portfolio you can feel confident that each branch of
GRM is led by a group of
seasoned industry professionals. Our document storage team has the type of experience you won't find anywhere else, and have worked in some of the largest record centers worldwide, directed international record center software providers, and led destruction and disaster recovery operations across the globe. Our talent pool allows us to offer sophisticated document storage solutions that can’t be replicated elsewhere. You can’t put a price on experience.
Australian Companies Not Hopeful about Paperless Prospects
In a recent
report out of Australia - studies have shown that attaining a truly "paperless office" is a lot harder for small businesses than initially hoped. We at
GRM pride ourselves on helping companies to make the transition to paperless operations, but lets face it - technology is not ready to handle an office with zero hard copies or files. That's why we're equipped to handle electronic data management, as well as traditional document storage.
The article from the Australian site discusses how the theory of the paperless office looks good on paper, but isn't panning out like it's supposed to for many small to medium sized businesses. Here's a brief quote from the article:
"According to a survey of 260 small, medium and large Australian companies, more
hard copies of documents are being produced today than there were five years ago."
If you're interested in reading the article in its entirety, I've provided a link near the top of this post.
